FREQUENTLY ASKED CONFERENCE QUESTIONS

Sponsor Registration & Payment

Payment for the Longs Peak level ($7,000) is due immediately upon registration, via credit card. Based on your indication of interests of sponsorship above the Longs Peak level, the NACD group will review and notify you by 8/11 of any additional payment that will be required with being selected for the Pikes Peak sponsorship level ($12,000), additional attendees beyond the 4 included, and/or any other sponsorship opportunities. That confirmation email will contain the link to pay the balance via credit card and it will be due immediately.

Payment for the Longs Peak level ($7,000) is due immediately upon registration, via credit card. Based on your indication of interests of sponsorship above the Longs Peak level, the NACD group will review and notify you by 8/11 of any additional payment that will be required with being selected for the Pikes Peak sponsorship level ($12,000), additional attendees beyond the 4 included, and/or any other sponsorship opportunities. That confirmation email will contain the link to pay the balance via credit card and it will be due immediately.

Credit card only

Both the Longs Peak ($7,000) and Pikes Peak ($12,000) sponsorship levels allow you to bring up to 4 total attendees. If you would like to request to bring up to 3 additional attendees, that option is available in your sponsor company registration. If approved, additional attendees will cost $1000 each. You will be contacted on 8/11 if the additional attendees are approved. At that time, you will be provided with a link to pay for those additional attendees. Payment is due immediately and after that takes place, each additional attendee should register on the Sponsor Attendee Registration page by 9/1.

Both the Longs Peak ($7,000) and Pikes Peak ($12,000) sponsorship levels allow you to bring up to 4 total attendees.

Your sponsor company registration does NOT count as an individual person registration. You will need to register each person coming separately through our Sponsor Attendee Registration page by 9/1. The registration will include contact information and a headshot upload that will be used in our printed and digital directory. After 9/1, the sponsor representatives listed in the directory cannot be changed. Please make sure to register the individuals you expect to be at the event to get the most out of your directory listing.

Both the Longs Peak ($7,000) and Pikes Peak ($12,000) sponsorship levels allow you to bring up to 4 total attendees.

We understand that things change. As long as you are not increasing the number of people coming, we can accommodate you changing who is coming up until the event with these exceptions:

  • After 9/1, the sponsor representatives listed in the directory cannot be changed as it will have been sent to print.
  • After 9/1, the custom name badges have been sent to print. So, we will be able to provide your new attendee with a written-in blank one onsite.
  • The closer to the event, it will become more difficult to accommodate dietary and disability needs.
Trade Show and Promo Opportunities

Each sponsor will be assigned only one (1) spot, based on what was indicated in the sponsor company registration.

Truck Displays:
  • Located in the Hilton Denver Inverness parking lot
  • One 20’ deep x 40’wide space with 2 chairs
  • Power drop, if requested during registration
  • Overnight security guard 5:00pm Tuesday, 10/10 – 9:00am Wednesday, 10/11
  • Displays do NOT include internet access or tables
Table Displays:
  • Located inside of the Hilton Denver Inverness hotel in an event space
  • One 8’ deep x 6’ wide space with a table, 2 chairs, and Wi-Fi access
  • Power drop, if requested during registration
  • Room will be locked Tuesday, 10/10 at 5:00pm – Wednesday, 10/11 at 6:00am

If your company is approved to be a Pikes Peak level sponsor or for one of the Grizzly Peak add-on promotional opportunities, you may have artwork we need for signage, logo inclusion, etc.

Sponsor logos will be uploaded during company registration. All other artwork or required materials listed for submission are due on 8/18 to NACDProcurementFleet@nacdpfg.com.

Setup is at the Hilton Denver Inverness on Tuesday, October 10 from 12:00-5:00pm Mountain Time. You will want to be finished by 5:00pm to attend the all dealer and all sponsor evening event.

Teardown is at the Hilton Denver Inverness on Wednesday October 22 from 12:30-5:00pm Mountain Time.

You may hand out literature at the trade show or send it electronically to anyone who requests it at the trade show. Contact information will be included in the digital and printed conference directory you will receive at the conference.

Since this is an in-person conference, please make all swag airplane friendly.

You have two options to get box/pallet materials to the trade show:

  1. Bring your materials with you to the Hilton Denver Inverness for setup on Tuesday, October 10 from 12:00-5:00pm Mountain Time.
  2. Ship your box/pallet materials to our local host dealership, Wagner CAT, between the dates of 9/11 and 10/6. All received materials will be brought to the Hilton Denver Inverness for sponsor check in, pick up, and display setup on 10/10 at 12:00pm Mountain Time.

    The following information must be on all packages to ensure proper delivery:

    Wagner CAT
    Attention: Jeff Evans, NACDPFG
    18000 Smith Rd
    Aurora, CO 80011
    303-513-1603
    Box # of #
    Sponsor Company Name

You have two options to get truck/heavy equipment materials to the trade show:

  1. Bring them with you to the Hilton Denver Inverness for setup on Tuesday, 10/10 from 12:00-5:00pm Mountain Time. Drivers should contact Erica Shonkwiler upon arrival at 317-608-7891 for direction on where to park/place equipment.Parking Lot Address:
    Hilton Denver Inverness
    200 Inverness Drive West
    Englewood, CO 80112
  2. Ship your truck/heavy equipment materials to our nearby storage lot (kindly provided by MHC Kenworth) on Friday, 10/6 OR Monday, 10/9 between 7:00am-5:00pm Mountain Time. Drivers should be prepared to call Janet Andreatta upon arrival at 720-308-8920. Vehicle keys will need to be left with Janet and will be tagged. A Sponsor representative will need to come back and get the equipment on Tuesday, 10/10 between 7:00am-5:00pm Mountain Time to transfer it to the hotel.Storage Lot Address:
    MHC Kenworth – South Denver
    13710 Compark Blvd.
    Englewood, CO 80112

Yes, we have arranged for a local detailing company to be available to you on Tuesday, 10/10 from 9:00am-4:00pm. If you chose to use their services, you will need to provide them credit card payment onsite for the level of detailing in which you need.

All detailing/washing will be done at our truck/equipment storage lot (kindly provided by MHC Kenworth). It is located 7 minutes (3.5 miles) away from the Hilton Denver Inverness. There is one inside washing bay with warm water that will be available on a first-come, first-serve basis. Sponsors should plan their arrival and setup times accordingly if these services are needed.

Storage Lot Address:
MHC Kenworth – South Denver
13710 Compark Blvd.
Englewood, CO 80112

The Hilton Denver Inverness business center is available for printing shipping labels for boxes and pallets. Each sponsor is responsible for scheduling a pickup with their shipping carrier at the hotel on Wednesday, 10/11 between 1:00-5:00pm Mountain Time during trade show tear down if needed.

All trucks and equipment from the truck displays of the trade show need to be picked up at the Hilton Denver Inverness on 10/11 between 1:00-5:00pm Mountain Time during trade show tear down.

Other

We do not provide a list of attendees PRIOR to the trade show and conference. At the conference, you will be given a printed conference directory and access to the digital version. It will have all of the dealers in attendance listed with photos and contact information.

The conference directory is an digital and printed resource we create to serve both our dealers and sponsors. Inside is a full listing of all dealers and all sponsors in attendance with headshots, logos, and contact information. Our dealers report to us that this is their “go-to” guide throughout the year to get in touch with suppliers. They use it heavily.

This year, there are 1/2 page ads available for sponsors. Indicate your interest in this Grizzly Peak promotional add-on in your company registration.

We also have event agendas, location information, and logistical details for the conference and trade show inside.

Since this is an in-person conference, please make all swag airplane friendly.

You have two options to get box/pallet materials to the trade show:

  1. Bring your materials with you to the Hilton Denver Inverness for setup on Tuesday, October 10 from 12:00-5:00pm Mountain Time.
  2. Ship your box/pallet materials to our local host dealership, Wagner CAT, between the dates of 9/11 and 10/6. All received materials will be brought to the Hilton Denver Inverness for sponsor check in, pick up, and display setup on 10/10 at 12:00pm Mountain Time.

    The following information must be on all packages to ensure proper delivery:

    Wagner CAT
    Attention: Jeff Evans, NACDPFG
    18000 Smith Rd
    Aurora, CO 80011
    303-513-1603
    Box # of #
    Sponsor Company Name

PLEASE NOTE: the hotel will not allow sponsors to do their own room drops to the dealers. The room drop gift inclusion is a Grizzly Peak add-on promotional opportunity. If you are interested, please indicate it in your company registration.

If you would like to send personalized swag, you may contact individual attendees at or after the event. You will receive the conference directory with address and contact information for all dealers.

PLEASE NOTE: the hotel will not allow sponsors to do their own room drops to the dealers. The room drop gift inclusion is a Grizzly Peak add-on promotional opportunity. If you are interested, please indicate it in your company registration.

If your question was not addressed above, please feel free to contact us.

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