FREQUENTLY ASKED CONFERENCE QUESTIONS

Sponsor Registration & Payment

Payment for the Fort Pitt Bridge Level ($7,000) is due immediately upon registration, via credit card or ACH direct debit electronic fund transfer. These are the only two forms of payment accepted, and payments may not be split between the two methods nor between the same method multiple times. The payment screen will only appear once and the complete payment must be made at that time.

Also available in your initial registration are add-ons for:

  • Power in your booth ($150),
  • Additional attendees beyond the 4 included in your sponsorship package ($1,000 each up to 3 additional), and
  • Smithfield Street Bridge promotional and sponsor add-ons ranging in price (see details on the Sponsor Conference page)

All sponsors that indicated in their initial registration an interest in the top level sponsorship, the Hot Metal Bridge Level, will be reviewed by the NACDPFG Board of Directors and Committees and notified via email in mid-July. If your company indicated interest and is selected, an additional payment of $5,000 will be required via credit card or ACH direct debit electronic fund transfer due immediately. The link for this payment will be included in your selection confirmation email in mid-July. Sponsors who are not selected for the Hot Metal Bridge Level will be awarded the Fort Pitt Bridge Level sponsorship.

Payment for the Fort Pitt Bridge Level ($7,000) is due immediately upon registration, via credit card or ACH electronic fund transfer. Registration closes on 6/28/24 or when 50 sponsors have been reached. Also available in your initial registration are add-ons for:

  • Power in your booth ($150) – deadline 9/17/24,
  • Additional attendees beyond the 4 included in your sponsorship package ($1,000 each up to 3 additional), and
  • Smithfield Street Bridge promotional and sponsor add-ons ranging in price (see details on the Sponsor Conference page)

All sponsors that indicated in their initial registration an interest in the top level sponsorship, the Hot Metal Bridge Level, will be reviewed by the NACDPFG Board of Directors and Committees and notified via email in mid-July. If your company indicated interest and is selected, an additional payment of $5,000 will be required via credit card or ACH electronic fund transfer due immediately. The link for this payment will be included in your selection confirmation email in mid-July. Sponsors who are not selected for the Hot Metal Bridge Level will be awarded the Fort Pitt Bridge Level sponsorship.

NACDPFG accepts credit cards or ACH direct debit electronic fund transfers. These are the only two forms of payment accepted, and payments may not be split between the two methods nor between the same method multiple times.

All sponsor packages include 4 attendees. Additional attendees (up to 3 more) can be added on for $1,000 each. There is an option in sponsor company registration to add these additional attendees and include that in your sponsor payment. If a sponsor needs to add additional attendees after the initial sponsor company registration has been completed, please email nacdprocurementfleet@nacdpfg.com.

All sponsor packages include 4 attendees. Additional attendees (up to 3 more) can be added on for $1,000 each. There is an option in sponsor company registration to add these additional attendees and include that in your sponsor payment. If a sponsor needs to add additional attendees after the initial sponsor company registration has been completed, please email nacdprocurementfleet@nacdpfg.com.

The sponsor company registration does NOT count as an individual attendee registration. Sponsor attendees will each need to register separately through our Sponsor Attendee Registration page by 8/9/24. The registration will include contact information and a headshot upload that will be used in our printed/digital conference directory. After 8/9/24, the sponsor representatives listed in the directory cannot be changed. Please make sure to register the individuals you expect to be at the event to get the most out of your directory listing.

Before the attendee registration deadline of 9/8/24:

Please have the new attendee register and then email us at nacdprocurementfleet@nacdpfg.com to cancel the registration of the attendee that can no longer come.

After the attendee registration deadline of 9/8/24:

Please email us at nacdprocurementfleet@nacdpfg.com with details. After 8/9/24, the representatives listed in the conference directory and custom name badges cannot be changed as they will have already been sent to print. We will have write-in blank name badges onsite. Also, the closer to the event the change, the more difficult it will be to accommodate dietary and disability needs.

Trade Show and Promo Opportunities

Each sponsor will be assigned only one (1) booth spot (either a truck booth or a table booth, not both)

Truck Booth:
  • One 20′ x 40′ booth space
  • In booth – 2 chairs, 1 table (6’x30″), and 1 waste basket
  • Power drop, if requested and purchased ($150) ahead of the event (deadline to add 9/17)
  • Wi-Fi
  • Overnight security guard 5:00pm Tuesday, 10/1 – 8:00am Wednesday, 10/2
Table Booth:
  • One 10’ x 10’ booth space with black pipe and drape around 3 sides
  • In booth – 2 chairs, 1 table (6’x30″), and 1 waste basket
  • Power drop, if requested and purchased ($150) ahead of the event (deadline to add 9/17)
  • Wi-Fi
  • Overnight security guard 5:00pm Tuesday, 10/1 – 8:00am Wednesday, 10/2

Sponsor logos will be uploaded during sponsor company registration.

Hot Metal Bridge Level Sponsors – your sponsorship includes:

  • One 78” tall x 33” wide retractable sign produced by NACDPFG
  • 40-minute presentation to dealers

Your artwork in .jpeg or .png format is due by 8/9/24 and PowerPoint presentation (utilizing the NACDPFG conference template) is due by 9/13/24. Email both to NACDProcurementFleet@nacdpfg.com.

10/2 Evening Event Sponsors – your sponsorship includes:

  •  4” x 6” table signage

Your artwork in .jpeg or .png format is due by 8/9/24. Email to NACDProcurementFleet@nacdpfg.com.

Lanyard Sponsors – your sponsorship includes:

  • Design and production of the conference lanyards (double ended with 2 bulldog clips)

The lanyards (quantity 300) must be received by NACDPFG by 9/13/24. Mailing details will be provided.

Dealer Bag Sponsors – your sponsorship includes:

  •  Branding on one side of the bag

Your artwork in .jpeg or .png format is due by 8/9/24. Email to NACDProcurementFleet@nacdpfg.com.

Dealer Gift Room Drop Sponsorship – your sponsorship includes:

  • One promotional piece in the 13″ x 13″ x 10″ box
  • One dealer gift item in the 13″ x 13″ x 10″ box

Both items (quantity 100 of each) must be received by NACDPFG by 9/13/24. Mailing details will be provided.

General Sessions Commercial Sponsorship – your sponsorship includes:

  • One 30-second commercial played during general sessions

Your video YouTube or website link is due by 8/9/24. Email to NACDProcurementFleet@nacdpfg.com.

Conference Directory Ad – your ad includes:

  • One ½ page ads in the digital/printed conference directory that is horizontal 7” x 4.5” (landscape).

Your artwork in .jpeg or .png format is due by 8/9/24. Email to NACDProcurementFleet@nacdpfg.com.

Table Tent Ad – your ad includes:

  • 4″ x 6″ ads on table top displays

Your artwork in .jpeg or .png format is due by 8/9/24. Email to NACDProcurementFleet@nacdpfg.com.

The trade show is at the David L. Lawrence Convention Center in downtown Pittsburgh.

Load In/setup is on Tuesday, October 1 from 11:00am-5:00pm Eastern Time. Teardown/load out is on Wednesday October 2 from 1:00pm-5:00pm Eastern Time.

The trade show general service contractor will be onsite to manage all elements of load in and load out.

You may hand out literature at the trade show or send it electronically to anyone who requests it at the trade show. For quantities, Plan for around 100 dealers. Contact information will be included in the digital and printed conference directory you will receive at the conference.

Since this is an in-person conference, please make all swag airplane friendly. For quantity, plan for around 100 dealers.

Sponsors needing to ship materials in for the trade show will need to schedule that through our general service contractor.

NACDPFG is providing a marshalling yard where trucks arriving prior to move in can park and stay. This option will be available on Friday, September 27 – Monday, September 30.

INBOUND

The Official Service Contractor, Stetson, has the exclusive responsibility for maintaining the inbound and outbound traffic schedules. All freight deliveries must be handled through Stetson. Every sponsor was provided details on shipment procedures in their Sponsor Agreement along with order forms and details in the linked Stetson Ordering Manual.

There are 3 options for the delivery of Sponsor materials:

  1. Hand-carry: Material handling equipment (dollies & carts) are not permitted. If the use of a dolly or cart is needed, the Sponsor must unload in the loading dock area using the POV Lane.
  2. Privately Owned Vehicle (POV) Lane: A POV lane will be identified on the DLCC loading dock and is available during move in hours (10/1/24 from 11:00am-5:00pm). Entrance to the POV lane/loading dock is off of Fort Duquesne Blvd. Sponsors will need to indicate what event they are with at entry. The DLCC loading dock RAMP B will get sponsors to the correct area for Hall B load in, which is on the second level of the DLCC. The lane will load in on a first-come, first-serve basis.
  3. Advance to Warehouse Shipment to Stetson: All boxes, pallets, and material containers being shipped by truck freight, rail motor freight, or air freight must go through Stetson. Shipments must arrive to Stetson between 8/19/24 and 9/20/24 to avoid additional charges. Stetson will receive, handle,
    store, and deliver to the DLCC.
OUTBOUND

The Official Service Contractor, Stetson, has the exclusive responsibility for maintaining the inbound and outbound traffic schedules. All freight deliveries must be handled through Stetson. Every sponsor was provided details on shipment procedures in their Sponsor Agreement along with order forms and details in the linked Stetson Ordering Manual.

There are 4 options for the removal of Sponsor materials:

  1. Hand-carry: Material handling equipment (dollies & carts) are not permitted. If the use of a dolly or cart is needed, the Sponsor must load in the loading dock area using the POV Lane.
  2. Privately Owned Vehicle (POV) Lane: A POV lane will be identified on the DLCC loading dock and is available during move out hours (10/2/24 from 1:00pm-5:00pm). Entrance to the POV lane/loading dock is off of Fort Duquesne Blvd. Sponsors will need to indicate what event they are with at entry. The DLCC loading dock RAMP B will get sponsors to the correct area for Hall B load in, which is on the second level of the DLCC. The lane will load out on a first-come, first-serve basis.
  3. Outbound Shipment via Sponsor’s Carrier: Stetson will return any empty crates, pallets, or boxes stored with them, beginning at 1:00pm on 10/2/24, to Sponsor booth for repackaging. Materials should be repackaged (in a ready to ship format) by the Sponsor and have shipping labels attached. Sponsor must schedule a pickup in Hall B of the DLCC with their carrier and have the carrier check-in at the dock no later than 3:30pm on 10/2/24. Once packed and labels are attached, stop at the Stetson desk in Hall B to fill out a Stetson Bill of Lading. All shipments left on the show floor will be forced onto Stetson Logistics at the sponsor’s expense.
  4. Outbound Shipment via Stetson: Stetson will return any empty crates, pallets, or boxes stored with them, beginning at 1:00pm on 10/2/24, to Sponsor booth for repackaging. Sponsor should check in at the Stetson desk in Hall B for labels to attach to their materials for Stetson pickup and to fill out a Stetson Bill of Lading. These material handling rates are listed in the Stetson Ordering Manual. All shipped exhibit materials must be marked as directed in the Stetson Ordering Manual, and include the name and address of the Sponsor and the number of the exhibit space.
IMPORTANT SHIPPING NOTE

Materials can NOT be sent to the David L. Lawrence Convention Center in Pittsburgh directly. All shipments must go through the trade show general service contractor. Any fees from the convention center for deliveries outside of what is outlined will be passed on to the sponsor company.

QUESTIONS

Direct any questions to NACDPFG at nacdprocurementfleet@nacdpfg.com or to Stetson (Rachel Blakeley, rblakeley@stetsonexpo.com, 412-287-1100).

Noble Auto Commercial is a 2024 Sponsor and will be providing onsite detailing services for other sponsors needing it for equipment/vehicles at the sponsors cost. The Noble Auto Detailing Resource provided to all sponsors in their Sponsor Agreement details 4 options of service ranging in price from $150-$550. Payment will be available onsite via credit card. These services will be available on 10/1/24 from 11:00am-5:00pm on a first-come basis in the exhibit hall. Sponsors must indicate in their returned sponsor agreement the intention to use these services to ensure Noble Auto Commercial is prepared with enough staff, equipment, and supplies.

Last minute needs will be available based on availability.

Direct any questions to NACDPFG at nacdprocurementfleet@nacdpfg.com.

Other

We do not provide a list of attendees PRIOR to the trade show and conference. At the conference, sponsor attendees will be given a printed conference directory and access to the digital version. It will have all of the dealers in attendance listed with photos and contact information.

The conference directory is a digital and printed resource we create to serve both our dealers and sponsors. Inside is a full listing of all dealers and all sponsors in attendance with headshots, logos, and contact information. Our dealers report to us that this is their “go-to” guide throughout the year to get in touch with suppliers. They use it heavily.

There are 1/2 page ads available for sponsors. Indicate your interest in this promotional add-on in your company registration.

We also have event agendas, location information, and logistical details for the conference and trade show inside.

Since this is an in-person conference, please make all swag airplane friendly. For quantity, plan for around 100 dealers.

Sponsors needing to ship materials in for the trade show will need to schedule that through our general service contractor.

Details on shipments coming soon.

If you would like to send personalized swag, you may contact individual attendees at or after the event. You will receive the conference directory with address and contact information for all dealers.

If your question was not addressed above, please feel free to contact us.