Sponsor Conference

THE 2023 NACD PROCUREMENT and FLEET GROUP CONFERENCE

Deadline to Register: 7/28/23

Sponsor Materials Due: 8/18/23

Trade Show – Wednesday 10/11/23

WHY SHOULD WE ATTEND?

For those of you who are not familiar with our groups, we consist of the Procurement and Fleet Professionals (Directors, Managers, Admins, etc.) for the Caterpillar dealers of North America. We hold this conference each year to share ideas, best practices, and network with each other. In recent years, we have incorporated a Vendor Trade & Truck Show to meet and network with current and potential vendors. We have found that having you as a part of our conference has allowed us to cultivate strong partnerships and bring many new opportunities back to the dealers we represent. It has also been a great pathway to see the products you represent and to be able to explore those first hand. Taking part in this event creates a unique opportunity to have a concentrated audience of North American Caterpillar dealers and the Procurement & Fleet Professionals that represent them.

WHAT ARE THE DETAILS?

This year’s conference will be at the Hilton Denver Inverness and hosted by Wagner CAT.

Tiered sponsorship opportunities:

Pikes Peak $12,000 (6 available – 3 Procurement, 3 Fleet) – Top Level includes:

Trade Show Booth* – Wednesday, 10/11
4 Attendees
40-min Presentation (by the sponsor, to the appropriate group) – Tuesday, 10/10
2 Evening Events – Monday, 10/9: Dealers and Pikes Peak Sponsors Only and Tuesday, 10/10: Dealers and All Sponsors
Pop-up Banner at All Activities (78” x 33” Retractable Sign Provided, Artwork Due 8/18)
Logo on Website
Digital and Print Conference Directory

*Each sponsor will be assigned only one (1) spot (either an outside truck display spot or a table display inside the hotel, not both). There is only enough space in the parking lot to accommodate 25 truck spots. These are awarded on a first come first service basis. Once all 25 truck spots are requested, remaining sponsors will be notified that they have been assigned a table display inside the hotel. You can find more details on the Trade Show page.

Longs Peak $7,000 (44 available) – Basic Level Includes:

Trade Show Booth* – Wednesday, 10/11
4 Attendees
1 Evening Event – Tuesday, 10/10 Dealers and All Sponsors
Logo on Website
Digital and Print Conference Directory

Additional Attendees Registration – $1000 each

*Up to 3 additional attendees

A deposit of $7,000 is due, via credit card, at the time of registration for each sponsor company. This is the price of the Longs Peak Sponsorship (basic level). If you choose to register your company for the Pikes Peak Sponsorship (top level), any Grizzly Peak Promotional Add-Ons, or for additional attendees, you will be notified by 8/11 if you were selected. If selected, additional payment details will be provided then and due upon receipt.

Grizzly Peak Promotional Add-Ons

This year we are offering additional opportunities to showcase your company throughout our conference.

Pikes Peak and Longs Peak Sponsors can choose to add on any of the following for additional promotional benefit while at the conference:

NEW – 10/9 Golf Outing Hole Sponsorship – $2,000 (9 available)
A 9-hole golf outing will kick off the conference on 10/9 from 3:00-5:30pm at the Hilton Inverness PGA Golf Course. Each sponsor will be assigned a hole and a dealer team. At the hole, a table and 2 chairs will be provided. The sponsor can have up to 3 reps and company materials at their hole. Materials overview must be submitted by 8/18 for approval but can include anything that won’t damage the course. There will be 9 dealer teams consisting of 3 dealers and 1 sponsor rep. Green fees, cart fees, balls, and rental club fees are included. Refreshments will be provided.

NEW – 10/11 Evening Event Sponsorship – $3,000 (10 available)
Only sponsors with this add-on will be at the Wednesday night event with dealers. It includes 4 attendees at the event and logo inclusion on 4” x 6” table signage at dinner.

BACK BY DEMAND – 10/10 Roundtable Session Participation – $2,000 (15 available)
This 2-hour session is setup for speed. Dealer attendees sitting by dealership will stay in place while sponsors move from table to table in 10 min increments to connect and discuss products and solutions. These roundtable chats are a great way for sponsors to make a first connection at the event that will lead to additional conversation at the evening event and trade show the next day. Only sponsors with this add-on will be able to participate in the session and the extra one-on-one time with dealers. It includes 4 session attendees.

Dealer Room Drop Gift Inclusion – $1,000 (3 available)
The conference will provide a 13″ x 13″ x 10″ gift box with local to Denver amenities for each dealer to be dropped at their room upon arrival. This add-on gives the sponsor the ability to add a printed promotional piece and additional gift item to that box. Gift item details must be submitted for approval by 8/18. Gift item and promotional material for 100 boxes must be delivered to Wagner CAT Attn: Jeff Evans/NACDPFG by 10/2.

General Sessions 30-sec Commercial Ad – $1,500 (4 available)
In the 3-5 dealer general sessions with all dealer attendees, 30-sec commercials will be played at the beginning or end. Videos must be provided via a YouTube/website link by 8/18 for approval.

Conference Printed/Digital Directory ½ Page Ad – $1,500
The conference directory provides a full listing of all dealer and sponsor attendees with headshots and contact info, along with conference information. The directory will be available in digital and printed versions. The printed version is HEAVILY used by dealers throughout the year to reference notes and find contacts for vendors. The directory pages are 7.5” x 10”and full color – the ½ page ads are horizontal 7” x 4.5”. Artwork in .jpeg or .png form for the ads must be submitted by 8/18 for approval and production.

Table Tent Ads – $1,000 (5 available)
Breakfast and lunch will be provided to all dealers on 10/10-10/12 and all sponsors on 10/11 in the hotel. These 4” x 6” table tents will be setup on the tables at these meal functions. Artwork in .jpeg or .png form for the signage must be submitted by 8/18 for approval and production.

Sponsor Selection Process

All sponsor company registrations are due on 7/28. Immediately following, the submissions will be provided to the NACDPFG Board of Directors, Procurement Committee, and Fleet Committee for review.

Pikes Peak Sponsor Selection – Of the companies that registered for Pikes Peak (top-level sponsorship), the groups will select 3 fleet-focused companies and 3 procurement-focused companies for the 6 spots. In selection, preference is given to companies who will have 40-min presentations that will include new products or updates that are urgent or timely.
Additional Attendees – These requests are almost always approved, but reviewed to ensure space is available.

All sponsors will be notified by 8/11 via email of the selection outcomes.

Sponsor Attendee Registration

Each sponsor has 4 attendees included in their sponsor package. Each of these attendees must be individually registered by 9/1. The registration will include contact information and a headshot upload that will be used in our printed and digital directory. After 9/1, the sponsor representatives listed in the directory cannot be changed. Please make sure to register the individuals you expect to be at the event to get the most out of your directory listing.

Submissions for Artwork or Add-On Details

Sponsor logos will be uploaded during company registration. All other artwork or required materials listed for submission are due on 8/18 to NACDProcurementFleet@nacdpfg.com.

The NACDPFG cannot THANK YOU enough for your continued sponsorship & support. We look forward to making this one of our best events yet!!

For additional details about the conference, please visit the Trade Show, Conference Hotel, and FAQS pages located in the navigation bar at the top of this page!

TRADE SHOW

SPONSOR AGENDA

SPONSOR REGISTRATION

The NACD Procurement & Fleet Group recognizes, that there may be unforeseen changes to our event should the pandemic or another major issue arise. If we find this to be the case we will work to reduce our fees regarding sponsorship and look to refund some of the sponsor dollars which were provided to take part in our event. At this time the NACD Procurement & Fleet Group looks to hold its Annual Conference/Trade show in person without delay or restriction.

90 day cancellation policy: If registration is cancelled more than 90 days before the start of the conference (on or before July 10, 2023), a 100% refund will be issued.

90-30 day cancellation policy: If registration is cancelled between 90-30 days before the start of the conference (between July 11 – September 8, 2023), a 50% refund will be issued.

30 day cancellation policy: If registration is cancelled within 30 days of the start of the conference (between September 9 – October 9, 2023), no refund will be issued.