2024 NACD PROCUREMENT and FLEET GROUP CONFERENCE

REGISTRATION FOR THE 2024 CONFERENCE HAS CLOSED.
The deadline to register was 6/28/24 or when 50 sponsors have registered (first-come basis) and we have hit our 50 sponsor limit. Thank you!

If your company has registered, please now have your attendees complete the Sponsor Attendee Registration form and book their hotel room!

WHY SHOULD WE ATTEND?

We are the Procurement and Fleet Professionals (Directors, Managers, Admins, etc.) for the Caterpillar dealers of North America. We hold this conference each year to share ideas, best practices, and network with each other. The group is small but powerful – our attendees are the decision makers and dealer leaders for their respective areas. Our attendees are often split equally between procurement and fleet roles. For details on our typical conference attendance numbers, see our Conference History.

The conference includes a Trade Show to meet and network with current and potential vendors. Having you as a part of our conference allows us to see and explore the products you represent, cultivate strong partnerships, and bring many new opportunities back to the dealers we represent. Taking part in this event creates a unique opportunity to have a concentrated audience of North American Caterpillar dealers and the Procurement & Fleet Professionals that represent them.

If you’re not already receiving email updates from us, please visit our Contact form to submit your information so we can keep you updated!

WHAT ARE THE DETAILS?

The 2024 NACDPFG Conference will be held in Pittsburgh, PA at the David L. Lawrence Convention Center and hosted by Cleveland Brothers.

The conference has 50 spots available for sponsors. Those spots are filled on a first-come, first-serve basis after registration opens on March 4, 2024.

To secure your spot, please register using the link at the bottom of this page. Payment for the Fort Pitt Bridge Level ($7,000) is due immediately upon registration, via credit card or ACH direct debit electronic fund transfer. These are the only two forms of payment accepted, and payments may not be split between the two methods nor between the same method multiple times. The payment screen will only appear once and the complete payment must be made at that time.

There are only two sponsorship options available. A company must register for one in order to attend the conference in any capacity. Only after registering for one of the two choices may a company select additional add-on options if they so choose.

Agenda:

Friday, September 27 – Monday, September 30
  • Marshalling yard near the David L. Lawrence Convention Center is available for early truck arrivals/storage.
Monday, September 30
  • 12:00pm-5:00pm – Registration/Check-In
  • 6:30pm-9:00pm – Welcome Reception (Hot Metal Bridge Sponsors Only)
Tuesday, October 1
  • 8:00am-2:00pm – Registration/Check-In
  • 9:00am-11:30am – Hot Metal Bridge Sponsor Presentations
  • 11:00am-5:00pm – Load In/Trade Show Setup
  • 11:00am-5:00pm – Onsite Truck Detailing Available
  • 11:45am-1:00pm – Conference Keynote & Lunch
  • 2:30pm-4:30pm – Fleet Roundtable Session (Sponsors That Added This Only)
  • 6:30pm-10:00pm – Evening Event
Wednesday, October 2
  • 6:30am-7:45am – Breakfast
  • 8:00am-1:00pm – Trade Show & Lunch
  • 1:00pm-5:00pm – Load Out/Trade Show Teardown
  • 5:30pm-9:30pm – Evening Event (Sponsors That Added This Only)

Two Sponsor Options:

Hot Metal Bridge Level  $12,000 (6 available – 3 Procurement, 3 Fleet)

Includes:
  • Trade Show Booth* – Wednesday, 10/2
  • 4 Attendees
  • 40-min Presentation to Procurement or Fleet Dealers – Tuesday, 10/1
  • 2 Evening Events – Monday, 9/30 and Tuesday, 10/1
  • Pop-up Banner at All Activities (78” x 33” Retractable Sign Provided, Artwork Due 8/9)
  • Logo on Website
  • Digital and Print Conference Directory

*Each sponsor selects their booth type (truck spot 20′ x 40′ OR table spot 10′ x 10′), but only get ONE spot. Find more details on the Trade Show page.
Truck spots and Table Spots are BOTH INSIDE the convention center.

Fort Pitt Bridge Level $7,000 (44 available)

Includes:
  • Trade Show Booth* – Wednesday, 10/2
  • 4 Attendees
  • 1 Evening Event – Tuesday, 10/1
  • Logo on Website
  • Digital and Print Conference Directory

*Each sponsor selects their booth type (truck spot 20′ x 40′ OR table spot 10′ x 10′), but only get ONE spot. Find more details on the Trade Show page.
Truck spots and Table Spots are BOTH INSIDE the convention center.

Additional Attendees Registration – $1000 each (up to 3)

Smithfield Street Bridge Promotional Add-Ons

In addition to your sponsorship, we have great additional opportunities to showcase your company during the conference.
These add-ons are only available to companies who have registered for one of the two options above. They are not sold as individual a la carte opportunities.

New in 2024, all sponsors will join the dealers for lunch on Tuesday, 10/1. During the lunch, a keynote speaker to kick off the conference with content designed for both sponsors and dealers. This add-on will provide up to 3 sponsors with the ability to take the stage before or after the keynote to deliver a short message of welcome and information on your company.

This 2-hour session is setup for speed. Fleet dealer attendees (ONLY) sitting by dealership will stay in place while sponsors move from table to table in 10 min increments (8 minutes to chat, 2 minutes to move to next table) to connect and discuss products and solutions. These roundtable chats are a great way for sponsors to make a first connection at the event that will lead to additional conversation at the evening event and trade show the next day. Only sponsors with this add-on will be able to participate in the session and the extra one-on-one time with dealers. It includes 2 session attendees.

Only sponsors with this add-on will be at the Wednesday night event with dealers. It includes 4 attendees at the event and logo inclusion on 4” x 6” table signage at dinner. Artwork in .jpeg or .png form for the signage must be submitted by 8/9 for approval and production.

All attendees will be required to wear their conference lanyard and badge when participating in any activities. One sponsor will get the opportunity to create and brand the lanyards worn throughout the week. The lanyard is produced by the sponsor and must be double ended with two bulldog clips. Lanyard design must be submitted for approval by 8/9. The produced lanyards must be received by NACDPFG by 9/20.

Two-sided totes will be provided to all dealers when at registration and during the trade show. Two sponsors will have the opportunity to brand one side of the bag. Artwork in .jpeg or .png form for the ads must be submitted by 8/9 for approval and production.

The conference will provide a 13″ x 13″ x 10″ gift box with local amenities for each dealer to be dropped in their room upon arrival. This add-on gives the sponsor the ability to add a printed promotional piece and additional gift item to that box. Gift item details must be submitted for approval by 8/9. The gift item and promotional material for 100 boxes must be received by NACDPFG by 9/20.

In the 3-5 dealer general sessions with all dealer attendees, 30-sec commercials will be played at the beginning or end. Videos must be provided via a YouTube/website link by 8/9 for approval.

The conference directory provides a full listing of all dealer and sponsor attendees with headshots and contact info, along with conference information. The directory will be available in digital and printed versions. The printed version is HEAVILY used by dealers throughout the year to reference notes and find contacts for vendors. The directory pages are 7.5” x 10”and full color – the ½ page ads are horizontal 7” x 4.5” (landscape). Artwork in .jpeg or .png form for the ads must be submitted by 8/9 for approval and production.

Breakfast and lunch will be provided to all dealers on 10/1-10/3 and all sponsors on 10/1 and 10/2. These 4” x 6” table tents will be setup on the tables at these meal functions. Artwork in .jpeg or .png form for the signage must be submitted by 8/9 for approval and production.

Sponsor Selection Process

All sponsor company registrations are due on 6/28. However, registration closes when 50 sponsors have been reached (first come basis). Immediately following, the submissions will be provided to the NACDPFG Board of Directors, Procurement Committee, and Fleet Committee for review.

  • Hot Metal Bridge Sponsor Selection – Of the companies that registered for this top-level sponsorship, 3 fleet-focused companies and 3 procurement-focused companies will be selected for the 6 spots. Preference is given to companies who will have 40-min presentations including new products or updates that are urgent or timely.

Sponsors that requested the Hot Metal Bridge Level will be notified by mid-July 2024 via email of the selection outcomes. If your company indicated interest and is selected, an additional payment of $5,000 will be required via credit card or ACH electronic fund transfer due immediately. The link for this payment will be included in your selection confirmation email in mid-July. Sponsors who are not selected for the Hot Metal Bridge Level will be awarded the Fort Pitt Bridge Level sponsorship.

Sponsor Attendee Registration

Every sponsor has 4 attendees included in the package, up to 3 more can be added for $1,000 each. All attendees must be individually registered by 8/9.  Registration includes contact information and headshot upload used in the conference directory. After 8/9, sponsor representatives listed in the directory cannot be changed. Make sure to register the individuals expected to be at the event to get the most out of the directory listing.

Submissions for Artwork or Add-On Details

Sponsor logos are uploaded during the initial company registration. All other artwork or required materials (if applicable) listed for submission are due on 8/9 to NACDProcurementFleet@nacdpfg.com.

Event Cancellation

The NACD Procurement & Fleet Group recognizes, that there may be unforeseen changes to our event should a major issue arise (e.g. pandemic, labor strike, weather disaster, etc.). If we find this to be the case, we will work to reduce our fees regarding sponsorship and look to refund some of the sponsor dollars which were provided to take part in our event. At this time the NACD Procurement & Fleet Group looks to hold its Annual Conference/Trade show in person without delay or restriction.

Sponsor Cancellation

90 day cancellation policy: If registration (inclusive of all event add-ons or additional fees) is cancelled more than 90 days before the start of the conference (on or before July 2, 2024), a 100% refund (minus all processing fees) will be issued.

90-30 day cancellation policy: If registration (inclusive of all event add-ons or additional fees) is cancelled between 90-30 days before the start of the conference (between July 3 – August 31, 2024), a 50% refund (minus all processing fees) will be issued. 

30 day cancellation policy: If registration (inclusive of all event add-ons or additional fees) is cancelled within 30 days of the start of the conference (between September 1 – 30, 2024), no refund will be issued.

The NACDPFG cannot THANK YOU enough for your interest in sponsorship & support.

We would like to thank our 2023 conference Sponsors!