THE 2024 NACD PROCUREMENT & FLEET GROUP, INC. TRADE SHOW

Wednesday, October 2, 2024,  8:00 AM – 1:00 PM

LOCATION

David L. Lawrence Convention Center
1000 Fort Duquesne Blvd
Pittsburgh, PA 15222

SCHEDULE

All listed times are in US Eastern Time.

Friday, September 27 – Monday, September 30
  • Marshalling yard near the David L. Lawrence Convention Center available for early truck arrivals/storage (All Sponsors)
Monday, September 30
  • 12:00pm-5:00pm – Registration/Check-In (All Sponsors)
  • 6:30pm-9:00pm – Welcome Reception (Hot Metal Bridge Sponsors Only)
Tuesday, October 1
  • 8:00am-11:30am – Registration/Check-In (All Sponsors)
  • 9:10am-11:30am – Hot Metal Bridge Sponsor Presentations
  • 11:00am-5:00pm – Load In/Trade Show Setup (All Sponsors)
  • 11:00am-5:00pm – Onsite Truck Detailing Available (All Sponsors)
  • 11:45am-1:00pm – Conference Keynote & Lunch (All Sponsors)
  • 2:30pm-4:30pm – Fleet Roundtable Session (Sponsors That Added This Only)
  • 6:30pm-10:00pm – Evening Event (All Sponsors)
Wednesday, October 2
  • 6:30am-7:45am – Breakfast (All Sponsors)
  • 8:00am-1:00pm – Trade Show & Lunch (All Sponsors)
  • 1:00pm-5:00pm – Load Out/Trade Show Teardown (All Sponsors)
  • 6:00pm-9:00pm – Evening Event (Sponsors That Added This Only)

Representatives will be onsite to provide direction.

BOOTH TYPES

NOTE: Each sponsor will be assigned only one (1) booth spot (either a truck booth or a table booth, not both).
ALL booths will be located INSIDE the convention center (yes, trucks will be INSIDE this year)!

Truck Booth:
  • One 20′ x 40′ booth space
  • In booth – 2 chairs, 1 table (6’x30″), and 1 waste basket
  • Power drop, if requested and purchased ($150) ahead of the event (deadline to add 9/17)
  • Wi-Fi
  • Overnight security guard 5:00pm Tuesday, 10/1 – 8:00am Wednesday, 10/2
Table Booth:
  • One 10’ x 10’ booth space with black pipe and drape around 3 sides
  • In booth – 2 chairs, 1 table (6’x30″), and 1 waste basket
  • Power drop, if requested and purchased ($150) ahead of the event (deadline to add 9/17)
  • Wi-Fi
  • Overnight security guard 5:00pm Tuesday, 10/1 – 8:00am Wednesday, 10/2

SHIPMENTS

INBOUND

The Official Service Contractor, Stetson, has the exclusive responsibility for maintaining the inbound and outbound traffic schedules. All freight deliveries must be handled through Stetson. Every sponsor was provided details on shipment procedures in their Sponsor Agreement along with order forms and details in the linked Stetson Ordering Manual.

There are 3 options for the delivery of Sponsor materials:

  1. Hand-carry: Material handling equipment (dollies & carts) are not permitted. If the use of a dolly or cart is needed, the Sponsor must unload in the loading dock area using the POV Lane.
  2. Privately Owned Vehicle (POV) Lane: A POV lane will be identified on the DLCC loading dock and is available during move in hours (10/1/24 from 11:00am-5:00pm). Entrance to the POV lane/loading dock is off of Fort Duquesne Blvd. Sponsors will need to indicate what event they are with at entry. The DLCC loading dock RAMP B will get sponsors to the correct area for Hall B load in, which is on the second level of the DLCC. The lane will load in on a first-come, first-serve basis.
  3. Advance to Warehouse Shipment to Stetson: All boxes, pallets, and material containers being shipped by truck freight, rail motor freight, or air freight must go through Stetson. Shipments must arrive to Stetson between 8/19/24 and 9/20/24 to avoid additional charges. Stetson will receive, handle,
    store, and deliver to the DLCC.
OUTBOUND

The Official Service Contractor, Stetson, has the exclusive responsibility for maintaining the inbound and outbound traffic schedules. All freight deliveries must be handled through Stetson. Every sponsor was provided details on shipment procedures in their Sponsor Agreement along with order forms and details in the linked Stetson Ordering Manual.

There are 4 options for the removal of Sponsor materials:

  1. Hand-carry: Material handling equipment (dollies & carts) are not permitted. If the use of a dolly or cart is needed, the Sponsor must load in the loading dock area using the POV Lane.
  2. Privately Owned Vehicle (POV) Lane: A POV lane will be identified on the DLCC loading dock and is available during move out hours (10/2/24 from 1:00pm-5:00pm). Entrance to the POV lane/loading dock is off of Fort Duquesne Blvd. Sponsors will need to indicate what event they are with at entry. The DLCC loading dock RAMP B will get sponsors to the correct area for Hall B load in, which is on the second level of the DLCC. The lane will load out on a first-come, first-serve basis.
  3. Outbound Shipment via Sponsor’s Carrier: Stetson will return any empty crates, pallets, or boxes stored with them, beginning at 1:00pm on 10/2/24, to Sponsor booth for repackaging. Materials should be repackaged (in a ready to ship format) by the Sponsor and have shipping labels attached. Sponsor must schedule a pickup in Hall B of the DLCC with their carrier and have the carrier check-in at the dock no later than 3:30pm on 10/2/24. Once packed and labels are attached, stop at the Stetson desk in Hall B to fill out a Stetson Bill of Lading. All shipments left on the show floor will be forced onto Stetson Logistics at the sponsor’s expense.
  4. Outbound Shipment via Stetson: Stetson will return any empty crates, pallets, or boxes stored with them, beginning at 1:00pm on 10/2/24, to Sponsor booth for repackaging. Sponsor should check in at the Stetson desk in Hall B for labels to attach to their materials for Stetson pickup and to fill out a Stetson Bill of Lading. These material handling rates are listed in the Stetson Ordering Manual. All shipped exhibit materials must be marked as directed in the Stetson Ordering Manual, and include the name and address of the Sponsor and the number of the exhibit space.
IMPORTANT SHIPPING NOTE

Materials can NOT be sent to the David L. Lawrence Convention Center in Pittsburgh directly. All shipments must go through the trade show general service contractor. Any fees from the convention center for deliveries outside of what is outlined will be passed on to the sponsor company.

QUESTIONS

Direct any questions to NACDPFG at nacdprocurementfleet@nacdpfg.com or to Stetson (Rachel Blakeley, rblakeley@stetsonexpo.com, 412-287-1100).

We would like to thank our 2023 conference Sponsors!